Fewer Interruptions, More Cars Fixed

ZF [pro]Manager is a booking, customer communication and job management tool built specifically for automotive workshops. It brings together three important functions in one place:

• a digital booking calendar that takes appointment requests automatically but doesn't fill up unless you allow it to
• a built-in job planner for organizing and assigning tasks, managing staff workload and tracking daily progress
• a central inbox for customer messages, automated status updates and digital quote approvals via WhatsApp, SMS or email

The result is fewer interruptions for your team, more time to focus on your daily repair tasks and a smoother experience for your customers.

Booking platforms do one thing – let customers book appointments online. ZF [pro]Manager handles the whole process from booking to vehicle collection: a flexible workload planner to help you manage your day, automatic status updates as the work progresses, digital quote approvals and a central inbox linked to each vehicle and customer covering WhatsApp, SMS and email communication.

And, unlike generic booking tools, ZF [pro]Manager understands workshop realities: service durations, mechanic schedules, vehicle types and more.

Think about how many interruptions your team deals with in a day. The average workshop spends around two hours daily on status calls and appointment requests alone. That's roughly one oil change you could be doing instead, every single day. ZF [pro]Manager helps you reclaim that time so your staff can focus on paying work. On top of that, the smart booking calendar captures appointments even when you can't answer your phone – so you stop losing jobs to competitors who are available online. And automated suggestions at the point of booking upsell additional services before the car even arrives.

ZF [pro]Manager covers everything between a customer's first contact and the vehicle collection notification: booking, communication, repair status tracking, quote approval. Invoicing and billing will be made available in 2026.

Yes, ZF [pro]Manager works with many popular workshop management and dealer management systems. Even if your specific system isn't currently integrated, we can offer custom synchronization options to ensure information flows automatically between systems.

Data security is a top priority for us. All data is stored securely on European servers, fully GDPR compliant and managed following enterprise-grade security standards – including encryption both in transit and at rest, strict data access controls, plus regular security audits and penetration testing.

Yes, you can try all features free for a full 30 days. It's really easy to get started – there's no payment required and no obligation to continue afterward.